Date & Time:

Check campus calendars to see what events are already scheduled that might compete with your event for resources and audience.

Spaces:

All available campus spaces can be scheduled through EMS. If you have questions about scheduling a space, contact SpaceRequests@ursinus.edu.

Quick Tip: We suggest factoring set-up and break-down time into your space reservation.

Note: Some spaces require additional staff and resources. Please plan for these requests to take additional time to be processed. See the list of special spaces below: 

A skilled and resourceful team of Ursinus staff is waiting to help you set the stage for a successful event. Place your requests at least 2-3 weeks in advance to make sure resources and staff are available.

Quick Tip: When placing a request for support services include:

• Event Name
• Event Date
• Event Time
• Event Location (if in person)
• Event Planner Name & Contact Information (must be present for event)
• Resources & Support Requested
• Set-up & Break-down Time for Resources & Support

Facilities - Contact facilities@ursinus.edu .

Technical Support - Contact Tech Support or Event Technology.

Catering - If you are planning an event with food and beverages please go through our on campus Catering Office.

Quick Tip: Remember if you are arranging meals for an event you’ll need to reserve a dining venue as well.

Contracts, check requests or insurance requirement questions? 

• Contact the Finance Office 

When thinking about your event try to identify your key audience. Sometimes an event can draw multiple audiences, which can require different tactics.

• Create an event & post to the events calendar (if you haven’t done so already)
  • “Good Morning, Ursinus” pulls event details from the campus events calendar
• Create a slide for campus video displays
• Design a poster
• Social Media